Whether you™re planning a corporate event, an extravagant wedding or an intimate gathering, here are someinsider tips tohelp you in making theplanning process stress-free!
- Non-Floral Centerpieces
This is a secret weapon for enhancing an event environment without breaking the bank! Non-floral centerpieces are affordable while still allowing for creativity, color and theme development. They also offer branding opportunity. Simply add a graphic or logo to the centerpiece and you have an inexpensive, custom centerpiece display.
- Be Flexible
If you don™t have strict dates and deadlines, being flexible when it comes to timing and venue can save you a lot of money. If changing the event seasonality is not an option, you may be able to cut costs by hosting the event on a Thursday, Friday or Sunday, which should be less expensive than the Saturday rate.
- Trimming The Guest List
The guest list trimming process is different for every host and type of event. Here are a few tips that may help you downsize without damaging any relationships:
- Create rules and stick to them “ For example: Immediate family only – No colleagues
- Only invite people you™ve met “ which may mean no plus ones if you haven™t met someone™s partner
- No kids
- Go Green
We love focusing our efforts on green events! There are a few minor things you can implement for almost any event type that will help minimize the negative effect on the environment. Consider investing in a brand display or custom sign piece that can be used at the event, and later will be moved to the office full time to enhance the space, or can serve as home décor that™s a fun reminder of your special day.
Rent, or use serveware you have, to cut out the cost and environmental hazard of disposables. If you™re planning something more casual and prefer disposable serveware, check in with your caterer, as most can offer bio-degradable or bamboo plates and utensils.
Wireless lightingis one of our specialties and can eliminate a lot of headaches on the day of the event. It eradicates the hazard of cords, (not to mention the unappealing look!) while decreasing electricity use. Online registration is another great way to cut costs and go green. Whether you do it onsite, using an LED video tower, or prior to the event, you™ll save on printing and staff fees.
- Consider Hiring an Event Planning Company
While many think that an event planning company increases cost, it can actually decrease them, or at least allow you to work within the same budget with much less stress. Planners usually get exclusive rates from vendors that direct customers don™t have access to. Additionally, event planning companies are very familiar with local vendors and venues and can help you eliminate or call attention to hidden fees. Event planners will have a realistic idea of what can be done with a space on your desired budget. By hiring an expert we think you™ll find the planning process “ and your event – much more enjoyable!
A bonus event planning tip “ be sure to schedule a walk through with all the key players in the event to ensure a flawless and positive memorable event.